Setting up email rules in Outlook 2016 Print

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Setting up email rules in Outlook 2016

This video assumes you already have an existing email account, and it's configured in Outlook.

Now let's learn how to setup email rules in Outlook.

With the Home tab selected, click Rules.

Then click Create Rule.

From here you can setup rules to automatically deliver incoming messages to specific folders, or play a specific sound when messages arrive from certain people or if the subject contains certain text.

This opening Create Rule window contains some common rules you may want to setup... but if nothing here matches what you want to do, click the Advanced Options button.

First in step 1, select a condition from the choices given. In this case, we want to setup a rule when email arrives from a specific address.

Then in step 2, click to edit the rule description.

Locate the email address you want to set the rule up for, if it's not already in your address book, simply enter it at the bottom.

Then click OK.

Click Next.

Choose what you want to do with these messages. In this case, we're going to move it automatically to a specific folder.

Then click to edit the rule description...

... and select the folder where you want these messages moved.

Click Next.

If there are to be any exceptions to this rule, we can enter them here.

Click Next.

Specify a name for the rule.

Check here if you want to run the rule on messages you've already received...

... and make sure the rule is turned on.

When ready, click Finish.

That's it! The rule has been setup, and will be applied as messages arrive in our inbox.

This is the end of the tutorial. You now know how to set up email rules in Outlook.

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